AGM Agenda for the Green Party of Ontario Constituency Association (CA) and the Green Party of Canada Electoral District (EDA)

1. Call to Order

2. Welcome

3. Territorial Acknowledgement

4. Appoint Meeting Chair

a. Appoint Recorder for Meeting Minutes

b. Record Attendance

c. Approve the Agenda & allow additions from the floor

5. Review of Annual and Financial Reports

● EDA Annual Report – CEO and Financial Agent (FA)

○ CEO to provide an overview of the accomplishments and status of EDA.

● EDA FA to give Financial Report.

● CA Annual Report – President and Chief Financial Officer (CFO)

○ President to provide an overview of the accomplishments and status of CA.

● CA CFO to give Financial Report.

6. Review of Riding Association Function and Executive Positions

● Review of EDA Function and executive positions

○ Each nominee will have 2-3 minutes to introduce themselves and share their plans for the EDA with the members.

○ Voting and Counting of Ballots

○ Ballots Cast

○ Ballots Counted

● Review of CA Function and executive positions

○ Each nominee will have 2-3 minutes to introduce themselves and share their plans for the CA with the members.

○ Voting and Counting of Ballots

○ Ballots Cast

○ Ballots Counted

● Announce results for both.

7. Special Guest Presentation

8. Feedback from Members

● Discussion of ideas for the upcoming year for the executive to include in the annual plan

9. Other Business

10. Meeting Adjourned

Determine the next meeting of the Executive.

Looking to get Involved with the BGOS Greens?

The BGOS Greens will be hosting their AGM on March 12, 2020, at 6:00 PM.

The Bruce-Grey-Owen Sound Greens will be hosting their Annual General Meeting on March 12, 2020, at 6:00 PM.

The local Green Party associations give us a concrete foundation in our community and will give future Green Party candidates a much-needed support group. It also ensures continuation between campaigns and creates a Green Party presence in our area year-round.

Because the two riding associations (the GPC Greens and the GPO Greens) within Bruce-Grey-Owen Sound Greens work together, there are roles specific to either the GPC or the GPO, as well as executive roles (and, for that matter, volunteer roles) that are shared across the two organizations.

Green Party Canada

Chief Executive Officer (CEO)
With an average commitment of four hours a month, the CEO will: 

  • Establish and implement the annual strategic plan (targets for fundraising, membership levels, public events, candidate recruitment etc…) 
  • Schedule and preside over all meetings (minimum one meeting per year). 
  • Act as a spokesperson for the Green Party at the local level. 
  • Be responsible for all nonfinancial related reporting to the Party and to Elections Canada. 
  • Ensure EDA is compliant with the values as expressed in the Charter of the appropriate government level 
  • The key goal of the CEO is to have a healthy association heading into the next federal election. Between elections, the CEO should keep volunteers engaged, recruit potential candidates, hold public events and raise funds for the next election. 

Financial Agent (FA)
The Financial Agent will:

  • Track every dollar that comes into the EDA / CA and every dollar that goes out. 
  • In a typically busy period, the FA / CFO  should set aside four hours a month to: 
  • Manage and record all financial transactions for the EDA / CA using the free software provided by Elections Canada. 
  • File the EDA / CA’s annual financial reports.
  • Manage the bank account. 
  • Understand and comply with all elections law.

Green Party Ontario

President

With an average commitment of four hours a month, the President will: 

  • Establish and implement the annual strategic plan (targets for fundraising, membership levels, public events, candidate recruitment etc…) 
  • Schedule and preside over all meetings (minimum one meeting per year). 
  • Act as a spokesperson for the Green Party at the local level. 
  • Be responsible for all nonfinancial related reporting to the Party and to Elections Canada. 
  • Ensure GPO is compliant with the values as expressed in the Charter of the appropriate government level 
  • The key goal of the President is to have a healthy association heading into the next federal election. Between elections, the President should keep volunteers engaged, recruit potential candidates, hold public events and raise funds for the next election. 

Chief Financial Officer (CFO)

The Chief Financial Officer will:

  • Track every dollar that comes into the GPO Greensand every dollar that goes out. 
  • In a typically busy period, the CFO should set aside four hours a month to: 
  • Manage and record all financial transactions for the GPO Greens using the free software provided by Elections Canada. 
  • File the GPO Greens annual financial reports.
  • Manage the bank account. 
  • Understand and comply with all elections law.

Shared Executive Roles

These shared roles include:

  • Secretary (oversees the administrative duties of the GPC / GPO). 
  • Membership Chair (oversees the membership drive of the GPC / GPO). 
  • Fundraising Chair (oversees the fundraising goals of the GPC / GPO). 
  • Volunteer Coordinator (someone to manage your volunteers). 
  • Organizing Chair (someone to assist in delegation and “big picture” implementation). 
  • Communications Chair (public representative under the direction of the CEO / President) 
  • Social Media Manager (online public representative under the direction of the CEO / President or Communication chair) 

Please RSVP, and we will see you there!